LSP Update
Tentative Timeline for Library Services Platform RFP & Vendor Recommendation
This is a tentative, working timeline for LSP Task force to develop an RFP and make a recommendation for a vendor/product. Information will continue to be shared through the CCL website, https://cclibrarians.org/, and its listservs. As you can see, it's an ambitious timeline. Note that we'll be asking libraries for information for the environmental scan AND releasing the application for pilot colleges on January 22, and that they're both due back by February 2. For some, that's the first week back from winter break, but at least it's at the end of the week!
December 4, 2017
Release the vendor Request for Information (RFI). A Request for Information (RFI) is issued to receive information from possible vendors in a less-formal inquiry process prior to a Request for Proposals (RFP). Information obtained from the RFI can help to inform the RFP on areas such as trends, factors driving future innovation, alternative pricing strategies and the availability of products and future development from the vendor market. It allows for a two-way conversation that will often benefit both the vendors and the solicitation team by giving insight to craft better questions and more specific responses to the RFP. The RFI also signals to potential bidders that the process of procurement is beginning. View this document.
Early January 2018
Hire Library Consultant. The task force will be hiring a consultant who has expertise in procuring and implementing library systems for consortia or other large groups of libraries. A job announcement was posted and applications are currently being reviewed.
January 12, 2017
RFI Responses Due
January 22, 2018
Environmental Scan Released. Colleges will be contacted to provide detailed information about their current systems and usage for an environmental scan. This data will help the project team establish a baseline for current system-wide practices, platforms used, and features desired in an LSP Platform. The scan is an opportunity for individual colleges to provide meaningful feedback which will directly influence how the RFP is drafted and scored.
January 22, 2018
Pilot College Applications Circulated. The task force will be selecting a number of pilot colleges to function as a representative group toward the creation of an RFP and the recommendation of an LSP. Applications will include information about demographics, location, library staffing, systems expertise, and other factors that are important to develop wide representation.
January 29-30, 2018
LSP Task Force meets in Sacramento.
February 1, 2018
RFP Rough Draft Released to field. The intent of this rough draft is to solicit input on all the key components that will go into the RFP. It will be based on information gathered thus far and will be released with the intention of revision after input.
February 2, 2018
Environmental Scan Due
February 2, 2018
Pilot College Applications Due
February 1-9, 2018
IdeaScale Open for RFP input. IdeaScale is an online tool that will afford an opportunity for all members of our library community to evaluate, prioritize, and provide meaningful feedback about the elements of the RFP.
February 7, 2018, February 8, 2018
RFP Field Input Webinars. These sessions are intended to gather additional input and provide information about the process of the RFP creation and vendor recommendation process.
February 9, 2018
Pilot Colleges Selected. Library representatives from the pilot colleges will join the LSP Task Force to create the RFP for release to vendors.
February 12-13, 2018
LSP Task Force meets in Sacramento.
March 2, 2018
Release RFP
March 8-9, 2018
CCL Conference. We’ll provide updates, answer questions, and communicate next steps.
March 30, 2018
RFP Responses Due. LSP Task Force members—including representatives from the pilot colleges and other stakeholders within the CCC system—will begin to review responses.
April 9-12, 2018
RFP Vendor & Selection Committee Demonstrations/Interviews. LSP Task Force members—including representatives from the pilot colleges and other stakeholders within the CCC system—will do intensive evaluation of products and services offered by the vendors.
April 13, 2018
RFP Vendor & Selection Committee Recommendation for Intent to Award. This is a formal announcement that will be posted on the CCC Tech Center site. However; the Butte-Glenn Community College District board, which hosts the CCC Tech Center, must still approve the recommendation.
May/June 2018
Contract to Butte-Glenn Community College Board for approval.